What is a Day-of Wedding Coordinator? Everything You Need to Know.
Day-of Coordination also known as “Month-of” Coordination, is an essential service for couples who have done most of the planning themselves (i.e. sourcing vendors, choosing a location, choosing a theme, etc) and only require expert help leading up to and on their wedding day to ensure their wedding vision are executed perfectly.
A day-of wedding coordinator is a person responsible for the execution of your wedding day festivities. His or her role include overseeing guests and vendors, managing the timeline, and overcoming any last-minute challenges that arise during the wedding. Think of us as wedding ninjas.
What are the Benefits of Hiring a Day-of Wedding Coordinator?
If you’re a couple currently planning your own wedding, then at one time or another you’ve asked yourselves “ do we need to hire a day-of coordinator?" Well, I’m here to give you the inside scoop as to why a Day of Coordinator is your secret weapon when it comes to your wedding. Read on friends:
Day-of Coordinators make your wedding stress-free
Hiring a Day-of Wedding Coordinator means having the peace of mind that all the details of your wedding will come together as planned. We are the glue that holds the entire puzzle together so-to speak. We take the stress out of your celebration by working behind the scenes with all parties (venue, decor, caterers, entertainment, photo + video, officiants, dj/mc etc) to ensure everything runs according to plan and based on the preconstructed timeline. This transfer of responsibility allows you to focus on the things that matter, enjoying your wedding day with family + friends. You’ve invested a lot of time, resources and money into your wedding day why not ensure that its execution is spot on?
Day-of Coordinators put out fires like a pro 🔥🔥🔥
Our jobs as Wedding Planners and Day-of Coordinators is to make sure that your wedding day is as flawless as your bridal makeup. We address issues quickly, quietly and often before they even arise. This is because we have years of experience in the field, and know how to negotiate and fight (professionally of course) on your behalf. You, as the bride and groom, have a lot on your plates and should not be stressing over all the little things that could go wrong, like;
Vendors not arriving on time and/or performing as expected
The schedule falling behind due to unforeseen circumstances
Forgetting your marriage license or rings at home or hotel
The venue being short on tables or the kitchen putting out food that is cold
Bridal party members disappearing during pivotal moments of the nights (speeches, processional etc.)
Misplacing your phone with your vows or whatever life throws your way
Day-of Coordinators help with setup, teardown and all your DIY decor needs
As the big day approaches you realize its physically impossible to be at hair & makeup and at your wedding venue setting up all the small and/or big items. While some venues have a "venue coordinator" what they can do on your behalf is very limited. Who sets up your escort cards, favors, toasting flutes, cake knife and server... and all those special little items you that require attention? Your day-of coordinator does. You can choose to lean on your family & friends, but please be mindful that this is a celebration for them too and they are not hired experienced professionals. A Day of Coordinator is there to ensure your vision is executed and this includes setup at the start of the day, timeline management during the wedding and teardown at the end of the night (you literally go home when the music stops).
Day-of Coordinators have all the “ good-good”
From sewing mishaps, stained wedding gowns to electrical issues. We come on-site with a bulletproof emergency kit consisting of everything from tide pen, gum, gadgets, iron, etc. If it could possibly go wrong, we have something in the kit for it. And in case you were wondering? Yes, its heavy AF!
Day-of Coordinators are cost-effective and there when you need us most
Not everyone can afford to part with 10% of their wedding budget to secure a full-time planner, just like not everyone wants to give away creative license to someone else to design & implement their dream wedding. This is why wedding day coordinators exist. A day-of coordinator is ideal for brides who are excited to do the planning themselves, but need a little extra help with execution on the actual wedding day. Most day of wedding coordinators or month-of coordinators are involved in the last 1-2 months of planning phase, when it really counts to provide guidance and support, and ensure everything is track.
Day-of Coordinators help all your vendor breathe a tad bit easier
Your vendor team can breathe a little easier knowing they have a solid source to go for questions, problems, and any fires that need putting out who isn’t the couple themselves. 7-14 days prior to your wedding we provide vendor take-over whereby we share the finalized wedding itinerary with your vendors and confirm any other details of their service or the days activities so everyone is on the same page.
Day-of Coordinators provide pre-wedding guidance and vendor contract reviews, so feel free to request help when necessary.
There are a lot of questions and/or issues that will arise while you plan for your big day. Both you and your partner are going to have that panic moment: what if X, Y, and Z goes wrong? Were here to provide a little bit more clarity and guidance as you plan your wedding, and spot you. Whether its ensuring all vendors have the required insurance permits to work and enter the venue, or that we plan for sufficient bars during cocktail hour to avoid long lines and wait times for guests or simply recommending the right balance of speeches to entertainment ratio. Many potentially disastrous situations have been avoided because our brides and grooms hired us as their Wedding Planner and Day of Coordinator.
Day-of Coordinators help direct your rehearsal
Aside from the day of the wedding, a coordinator also usually assists with the rehearsal, too. Coordinators make sure everyone is on the same page and knows where they need to be and when they need to be there. From the processional to the recessional, the coordinator lets the wedding party and family members know what is happening and the order it is happening in. .
Day-of Coordinators are planners, its what we do
When your Day of Coordinator is an experienced wedding professional, then they have planned and executed seen their fair share of weddings. As such, they are aware of items that often go missed, ignored. We take our expertise in wedding planning to guide you through all aspects of the wedding, from vendors to schedules to wedding parties to timing and everything in-between. We are planners by nature so feel at ease knowing we got your back.
How We Can Help
Need help executing your wedding day plans or just an awesome team behind you to help you navigate the ever changing climate of the wedding industry? Get in touch🤍 We are wedding planners and wedding coordinators who specialize in Day-of Coordination and Month-of services for couples in Toronto , GTA, Niagara area and wherever love takes us.
Curating stress-free wedding celebrations is totally our jam 🥳🎵🍾
