Considering Postponing Your Wedding? Here’s what you should know.
Considering Postponing Your Wedding? Here’s what you should know.
Jun 1 Written By Maleila & Co.
To our beautiful brides and grooms to-be; amidst the COVID-19 craziness we wanted to send you all the LOVE and SUPPORT in the whole wide world.
We understand that for mutual health, safety & peace of mind you may have to postpone and/or cancel some of your wedding related festivities (ie #engagementparty , #bridalshower , #bacheloretteparty , #bachelorparty ) or even your wedding.
Should you be in this difficult predicament, we truly emphasize with you, and want you to know that WE GOT YOU. Your big day may be a little different than what you originally planned, but together we'll make it happen! Here’s what you should know, and do while navigating this musky situation:
Review all wedding vendor contracts
When you are reviewing your wedding contracts you are looking at your respective vendor’s cancellation, date change, or force majeure policies. You want to know how much notice your vendor requires, how they wish to receive this notice (written format is always best) and exactly what each party is entitled to (ie fees, penalties and/or refunds) should you need to postpone your wedding. Note: If your vendor requested a deposit to reserve your wedding date, which most do, its likely non-refundable should you decide to cancel. This is because they had to forego over events in order to cater to yours, arrange for staffing and a plethora of other behind the scenes administrative tasks. The goal here it to find out whether this deposit can be applied to a future date and/or event.
Contact all vendors to discuss a contingency plan which includes alternate dates
Most vendors will try their best to accommodate a new date, if they are still available. We encourage you to open the line of communication as soon as possible. Start with the biggest vendors (venue, decor/florist, caterers, and so forth) and ask about their future availability and how they can support you through this difficult time. PRO TIP: Thursdays, Fridays, Sundays and Mondays are typically less expensive and rarely fully booked. Please understand that not all vendors may be able to accommodate your new date as weddings are typically booked at-least 12 months in advance. This is just as difficult for vendors and business operators as it is for you. If this is the case, be ready to restart your wedding planning journey. Should you decide to hire one, a wedding coordinator can support you in providing vendor recommendations, contacting vendors on your behalf to arrange a contingency plan, and take some of the stress off your plate.
Talk to your family, friends and guests
If your wedding date is fast approaching, chances are your family and friends are already thinking of you, contacting you for updates and to ensure you are O.K during these uncertain times. This can be both comforting and stressful. If you are considering postponing your wedding, or perhaps have already found a new date we recommend contacting all your guests as soon as possible via group email, mass text message, or phone calls if that works best for you and your fiance. If you have a wedding website, we encourage you to point all your guests there and try to post updates as frequently as possible. This is the most fluid way to stay connected with your guests, while the situation and government recommendations change daily.
Postponing your wedding is a really hard decision to make, and we want you to know that we are all in this together. Remember to breath, and take as much time as you needed to come to a decision that's right for you both. Again, our professional opinion is that cancellation is a very personal decision, but should be your very last resort.
Need some support handling this situation – reach out via email at hello@dayofweddingcoordinator.ca
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